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Don't let moving offices keep you up at night 🚚📦
Moving house can be complicated, but an office move doesn’t have to be. At Lexington, we have the experience and practical tips you need to make everything easier than you ever thought. Take note!
Improvisation is fine, but for an office move... better not take risks! Design a plan with defined steps, assigned responsibilities, and key dates. This is the first step to avoiding problems and ensuring everything goes smoothly.
Create a schedule and share it with the whole team. The goal? To ensure everyone knows how and when to organize themselves. Having a reference calendar will help maintain calm during high-stress moments.
Assign someone to oversee the logistics. This person or leadership committee will be the go-to point for resolving questions and ensuring every detail is under control.
Not all areas work the same way or have the same priorities. Ask each department what they need to ensure the office move doesn’t disrupt their work, and organize according to their priorities.
Yes, that designer lamp is gorgeous, but having a desk ready for work is more important. Sort through your belongings and focus on the essentials so the team can start working as soon as possible.
Get your team involved in the process—whether it’s packing their belongings, checking lists, or contributing ideas for the new space. Involvement can make the change feel less abrupt!
Wouldn’t it be amazing to walk into a fully prepared office from day one? If you’re moving to a corporate coworking space like Lexington, this process will be a breeze, as our offices come equipped with everything needed to start working immediately.
Share all the details about the new premises, including access points, parking areas, and any key information to facilitate the transition.
Create a list of everything that’s moving. This way, you’ll avoid forgetting anything and ensure nothing is missing once you arrive in the new space.
Inform your contacts about the address change in advance. Think of automated emails, website updates, and, of course, updating billing details.
A small step that saves a lot of time: label each box in detail. Indicate the department it belongs to and its contents. This will make it much easier to organize upon arrival.
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Remember that list you made earlier? Now is the time to use it. Verify that everything is in place and in good condition.
As mentioned, before focusing on decorations or minor details, make sure teams have access to their work tools. A quick and stress-free move is pointless if work can’t start right away.
Confirm that your new address is updated everywhere important: banks, vendors, clients, website, and any other relevant entity.
Is everyone ready? Now, keep things organized! A clean, tidy workspace not only motivates but also boosts productivity and employee well-being.
An office move doesn’t have to be a headache. With good planning and by following these steps, your team can enjoy their new space in record time. And remember, if you’re looking for a flexible place ready to adapt to your business needs, Lexington is here to help you take that big step. Discover our customizable office options!
Request information and get ready for what could be the start of something incredible. 🚀
The author
Cris is what she truly goes by or, what’s the same, our flagship’s Office Manager! Obviously, she is the best leader for both her team and our workspaces in Paseo de la Castellana 79 - Azca. Of course, always smiling! Those who have worked with her know she is the most accessible and comprehensive manager there could be. Her motto? It’s going to be alright at the end… and she’s never wrong!
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